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Office Manager

Office Manager

Join Our Team as a Office Manager!

About Us: We are a growing ophthalmology and optometry practice that has recently acquired a new location in Troy, Alabama. We are seeking a full-time Office Manager to oversee the daily operations of this office, which has 7 employees and 2 physicians. Job Overview: As the Office Manager, you will ensure the smooth operation of this newly acquired location. You’ll be responsible for overseeing a team of 7 employees and supporting 2 physicians with busy patient schedules. This is a hands-on leadership role, ideal for someone who enjoys fostering a positive, cooperative, and high-performance work environment.

Why Us?

  • Great Benefits: Health/dental/vision insurance, employer-paid life insurance, employer-paid LTD insurance.

  • Work-Life Balance: Paid Time Off (PTO), Paid Holidays off, no weekend or evening shifts.

  • Perks: Scrubs Allowance, employer-matched 401k, employee and family discounts.

  • Career Growth: Certification reimbursements, focused on career advancement

  • Training: Comprehensive training program provided, even if you're new to the field.


Responsibilities:

  • Conduct daily staff coaching to create an environment of excellence for our patients.
  • Foster a professional environment where staff can grow and thrive through continuous learning.
  • Oversee employees and delegate duties to optimize staff efficiency. Address behavioral issues as needed.
  • Supervise Screeners, Scribes, Optical Staff, and Receptionists regularly scheduled at the location.
  • Efficiently schedule employees and monitor attendance.
  • Communicate with other managers to ensure workflow consistency for staff floating between offices.
  • Monitor insurance and patient claims for billing and coding accuracy.
  • Conduct regular staff meetings to communicate policy changes and updates.
  • Familiarize yourself with the duties of technical and receptionist staff and fill in when necessary to maintain patient workflow.
  • Perform regular performance reviews and recommend raises, promotions, or disciplinary actions.
  • Ensure compliance with practice policies, procedures, and HIPAA regulations.
  • Attend manager meetings to address on-site or policy issues.
  • Maintain office operations by coordinating with the Regional Director for minor repairs, maintenance, and overall appearance.
  • Be situationally aware of patient flow and take corrective action to ensure efficient practice operations.
  • Periodically monitor the office environment and security safeguards.


Qualifications:

  • Proven leadership and communication skills.
  • Ability to work both independently and as part of a collaborative team.
  • Strong organizational and multitasking skills in a fast-paced environment.
  • Ability to implement policies and mentor staff effectively.
  • Familiarity with medical or optical office management, billing, and coding procedures.
  • Ability to create a cooperative and positive atmosphere.
  • Excellent computer skills and attention to detail.
 

Requirements:

  • BA/BS strongly preferred.
  • 2-3 years of medical or optical office management experience.
  • Knowledge of medical software, scheduling, insurance processing, and collections is preferred.
  • Experience in optometric practices is a plus.
  • Must be a positive, self-motivated leader who enjoys managing a dynamic team.
 

Join Our Team!
If you’re passionate about leadership and creating a professional, collaborative work environment, we want to hear from you! Apply today to lead and grow our Troy office team.



Join our team and become a part of a dynamic and supportive work environment where your contributions are valued and recognized. If you are looking for a fulfilling career with great benefits and opportunities for growth, apply today!

Job Type: Full-time

Pay:

Expected hours: 40.00 per week
​​​​​​​
Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


Schedule:

  • 8 hour shift


Experience:

  • Medical office management: 2 years (Preferred)
  • Optical: 2 years (Preferred)


Work Location: In person


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